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FAQ

What is the best way to capture financial statements into Excel using OCR software?
If have Adobe Acrobat(it does quite well to perform OCR on scanned files s with good results) you can try these steps 1. Open PDF in Acrobat X Pro or Acorbat XI Standardn2. Go to ViewToolsRecognize Text in This File; 3. Select the recognized part to copy with formatting and paste it in Excel. Also you can use the OCR Wizard s a tool converting scanned files to more than 15 formats(including Excel) you are even allowed to edit the tables.
How does the PDF to .doc converter work?
It particularly challenging because the two file formats are vastly different in nature. PDF uses a fixed document structure where each character line and s. Docx deals with paragraphs tables lists relative spacing and shapes. Conversion from fixed page content to flowable requires some sort of an intelligence. In its simplest form characters are arranged into lines then lines are arranged in paragraphs and finally spacing on top bottom left right and first ation are measured. In moreplicated situations columns of paragraphs and tables are discovered and reading order is guessed. At least in theory the layout in a PDF can be soplicated that it may be impossible to represent it in a Docx. Some structures are ambiguous or different than usual. For example a children book has a totally different layout than a financial statement which in turn is different than a resume or a scientific publication. A programming book uses vastly different formatting than a novel. The challenge is to teach theputer enough intelligence to discover the layout on its own. After all we people have billions of neurons and have spent over a decade in schools learning this all day every day. Other issues are related to how PDF has dual content internally. First it has a display content which involves curves and lines that only we humans can interpret. Short of an OCR softwareputers cannot read and generally have a really hard time interpreting the curves that look like especially in fancy fonts. But PDF also has a secondary content which is theputer own representation of the as you can copy it on the clipboard and paste it in another document. Each character is supposed to be encoded as an integer number. There is supposed to be a mutual agreement between people and theputer which is called an encoding. For example 65 is the letter A 66 is B and so on. There are special symbols and ligatures to deal with. For example nfi is often encoded as a single ligature character in the PDF but it needs toe out as two individual characters an f followed by an i. Fonts are often protected by copyright. In a way PDF protects the font by mangling it so much that is difficult or impossible to extract. It may display and print correctly but the content may not be extractable without flaws. Unfortunately PDFs are often created badly intentionally or accidentally. The encoding is sometimes damaged and the extracted content maye out as meaningless garbage. It may look 1% perfect on the screen but that just an illusion. If the content is a meaningless stream of random numbers with no standard way of mapping each character code into a meaningful character then content extraction is nearly impossible. Sometimes only particular characters are damaged. For example consider a bullet character which obviously seems like a bullet to a human but for theputer it is just a weird unknown symbol. You may consider the first symbol character in a line to be a bullet although that may as well be a guess. Analyzing the structure the ation the spacing can make your decision stronger but at the end of the day theputer is still not as intelligent as a person. Sometimes even we people have a hard time deciding where an advertisement begins and where the continues; what part of a chart and what its caption or where an individual table cell begins and ends. In Asian documents where spaces are not used in between words table cells can be significantly morepact than in Roman fonts where small spaces are word delimiters and big spaces are cell or column separators. Sometimes even people can tell unless they can read the meaning behind it. For example someone who has never studied any math would be unable to decode the meaning of a big equation. This brings us to equations which is even harder because individual mathematical symbols are positioned absolutely in the PDF. If you want to convert it into an editable document that isn a JPEG image then you have to understand the meaning behind the equations (for example integral summation subscript superscript). There are two approaches to teach theputer both require heaps of various different sample documents. The programmer can try to discover the rules and tell theputer how paragraphs tables and lists look in general. The other method involves artificial intelligence where theputer itself learns from the humans. This usually involves manually marking up every paragraph table cell chart illustration and use machine learning. However a totally new document layout that theputer has never seen will always cause problems. At some point theputer will get smart enough but there always a situation where a human can beat it. For example give theputer a 1 year old document and it will totally fail. Or teach theputer Latin only then give it a Chinese financial document and it will struggle considerably.
Is OCR based on machine learning?
The work of any OCR algorithm is based on machine learning (ML) (or deep learning (DL). The technology allows replicating human ability to recognize various patterns fonts or styles on file or scanned document containing written or printed . Optical Character Recognition 3monly known as OCR 3 is a technology used for the mechanical or electronic conversion of . The extracted information may be electronically displayed edited and stored which can be further used for cognitiveputing and machine learning. Simply put OCR technology is used to read and extract the data from image documents and then further used for pattern recognition. Living in the data-driven world there is a huge demand for storing data from printed or handwritten documents toputer storage disk to reutilize and process the data for multiple business operations. Document processing is an essential part of business operations yet it consumes quite a valuable time of the user. Data entry has always been a hectic job and organizations are striving to discover new ways to automate it. Whatever the solution is it must have to be efficient enough to accurately fetch and populate data especially in the case of financial and identity documents.
What does it mean to OCR a document?
Optical Character Recognition 3monly known as OCR 3 is a technology used for the mechanical or electronic conversion of . The extracted information may be electronically displayed edited and stored which can be further used for cognitiveputing and machine learning. Simply put OCR technology is used to read and extract the data from of the documents instead of manual data entry it is a quick solution.